An Office Cleaning Guide For SMEs

Introduction

It’s no secret that a clean and inviting working environment helps to motivate employees, increasing their productivity and loyalty to the company. If you’re client facing, it can also help you in winning that big client, as it’s a no-brainer that no one wants to do business with a company that can’t even keep on top of their office cleaning!

With over 100 years of experience between us, we have put this guide together to help businesses like yours to keep your offices clean. We will cover the best practices for office cleaning, how to conduct a deep clean of your office, how long it will take to clean your office and a checklist of all the areas you should include in your office clean.

Even if you don’t have the professional equipment, here are some tips on what you can do to ensure a Pristine clean for your office!

What is office cleaning?

There are different types of office cleaning, covering a wide range of areas including kitchens, toilets, windows, carpets and even the exterior (such as cladding cleaning, graffiti removal and gutter cleaning). However, the most common type of office cleaning is a general office clean, which is what we will cover in this guide. Not only will we cover the best practices for deep cleaning your office, but we will give a guide as to how long it might take to clean your office and when it might be time to hire the professionals. 

Clean office space

General office cleaning

If you’re a smaller organisation in a small office block, a daily clean of all floors and surfaces and wipe over of equipment and bleach of toilets is often enough to avoid a dirty office. However, as your business grows, it’s common to find that the cleaning requirements quickly get out of hand.

Many organisations instead choose to hire a team of professional commercial cleaners. A highly popular choice for most office blocks, and for good reason; it’s cost-effective and often out of working hours means your team will work uninterrupted and a good standard of cleanliness will be maintained at all times!

If you don’t yet require professional expertise, follow the rest of this guide for the best practices of deep cleaning an office.

How do you deep clean an office

Here’s a step-by-step guide on how we recommend you could complete a deep clean of your office, provided by Yorkshire’s #1 provider of commercial cleaning services.

  • Clearing out and decluttering
    Wiping Desk With PPE and Gloves
    A deep clean is a great opportunity to get rid of any unnecessary clutter on the desks, filing cabinets and storage rooms of your office.
  • Moving furniture

    Try to move out as much furniture as possible or even put all of the desks and appliances in the middle of the room to help you get into those pesky corners! Consider rearranging your office to make it easier to clean in the future.
  • Empty and clean the bins

    It may seem super obvious but a deep clean should involve a scrub or pressure wash of each of the office bins.
  • Dusting and disinfecting

    You’d be surprised how many crumbs, stains and germs accumulate around the desks of your employees!
    Be sure to dust and sanitise the desks, chairs, and surfaces in all parts in the office. Don’t forget equipment such as keyboards, mice, printers and even the coffee machine! Any area that gets regular use should be disinfected as part of a deep clean.
  • Kitchens and toilets
    Clean office kitchen
    Unlike your kitchen at home, communal kitchens often fall down on the regular maintenance cleans as not all people take equal responsibility. If you’ve ever lived in a student house, you’ll know exactly the issue! Office kitchens see a lot of use and with so many people bringing leftovers into work for their lunch, it’s easy to see why the fridges and surfaces get dirty very quickly.

    You should warn your staff of a date for the deep clean and let them know that anything left in the fridge will be thrown away, even if it still looks fresh. Once everything is removed, thoroughly disinfect the fridge and even consider removing dust from the back of the fridge to prolong it’s life.

    Remember the cupboards too! Take everything out and thoroughly disinfect the inside and outside of the cupboard.

    Appliances such as microwaves, dishwashers, ovens and watercoolers can often be tricky to clean, but there are specialist products out there to help get in those tough to reach spots.
  • Cleaning the floor

    This is where it can get difficult to get deep into the dirt. Most vacuum cleaners on the market only reach a fraction of the grime that exists on your office floor. Although a general hoover or mop of the office floor can be incredibly useful, an office cleaning company will have access to expensive, heavy duty floor cleaners that will keep your floors clean for much longer!

    By hiring a specialist office cleaning company, you’ll have access to the latest industry-standard of cleaning equipment without having to fork out on the expense of buying the equipment yourself and training your team to use it!
  • Clean the corners

    Don’t forget the cobwebs and dust from corners of the room, both high and low, from the skirting boards to the light fittings. Dust from these areas often get blown into the fans of your computer equipment, which in turn can create some rather costly computer repairs in the future!
  • ‘Sparkle clean’

    This is our own term we created here at Pristine, but it basically means the final polish once all furniture and equipment is back in place. This is essential, as dust can still accumulate once you’ve moved everything back into place.
  • Keep on top of the cleaning

    It’s much easier to maintain that Pristine office environment when you keep on top of it after each day. A great way to do this is to introduce company policies that motivate employees to do their part, without telling them to become a cleaner overnight!

Best company policies for a clean office

Office CleaningThere are some policies you can implement without coming across as micromanaging your team, such as a ‘clean desk policy’, a reminder of washing up cutlery and mugs (or putting them in the dishwasher before the end of the day) and a fridge-clean-out-Friday, where everything gets thrown out at 5pm on Friday regardless to how fresh it is.

Also, by ensuring there is always cleaning equipment available, your employees will be more likely to clean up spills quickly instead of leaving them to stain. Consider adding a pack of anti-bacterial wipes for each desk too. A small investment in items such as this will encourage more frequent cleaning of surfaces and equipment, making the next deep clean much easier!

Consider hiring a contract cleaner

The most effective way to stay on top of the cleaning of your office and the best way of avoiding the dreaded ‘deep-clean’ is by hiring a team to frequently come in for a maintenance clean. As well as saving you time, freeing up your evenings and weekends and creating a better working environment for your employees and clients, it’s often a lot cheaper than you might think.

As well as this, by hiring a professional team of cleaners you’ll have access to state-of-the-art equipment that cleans your office much more thoroughly, with a team that are trained on exactly what chemicals to use in what areas, ensuring there is no damage to your equipment and that all chemicals are safely washed away, posing no risk to you or your employees. You can also be assured that every single area of your office is cleaned, no one in our team is forgetting to clean behind the fridge!

Our team of friendly and qualified professionals can visit either within your working hours or outside of hours, whatever works best for you and your business! Check out our office cleaning solutions for more information!

How long does it take to clean an office?

Professional cleaners will usually take much less time to clean your office than a non-professional, thanks to the high-tech equipment and a well-planned cleaning routine; It’s what we do everyday!  

However, at Pristine we like to be accurate, which is why all of our quotations for time and cost are bespoke. Every office is different, so it’s difficult to get an approximation on how long it would take to clean an office without knowing the types of furniture, how many desks and what the space is used for. The one thing you can be sure on is that we will clean at a time that is suitable for your company, as this saves time in cleaning around people currently at their desks. 

For example, an office within a period building with lots of fragile centrepieces, staircases and no dishwasher will take much longer than a more modern office with very few desks, no centrepieces, no staircase and a dishwasher. 

See our list of what’s included in an office clean for a better idea of what might need cleaning in your office.  

For a more accurate estimate of how long it would take to clean your office, please contact our team for a free no-obligation quote of time and money.  

Professional office cleaners take less time

Thanks to our state-of-the-art cleaning equipment and well-organised cleaning routines, we can often half the amount of time it will take to clean your office, when compared to a non-professional without the equipment. However, it’s important to remember that any cleaning company promising to clean 5000+ square metres per hour is probably not doing a thorough enough job. Whilst we love efficiency, at Pristine, we also love an attention to detail and will make sure the job is done properly.

Times are different if your office is regularly cleaned

The amount of time it takes to complete a general office clean is also based off how often you clean the office, the size of the office and how many people work in the office. By a normal rule of thumb, the more frequently you have the office cleaned, such as on a contract with a cleaning company, the less time it takes to clean the office.

How often should an office be cleaned?

Once you’ve undertaken a deep clean of your office, frequent maintenance cleans are essential in avoiding the need for another big clean any time soon.

As mentioned before, the more you conduct a light clean of your workspace, the quicker the clean will take. Therefore, it is recommended that you keep on top of the cleaning every evening at the end of the working day. Whilst this works out great for many small offices, for most busy business owners or owners of a larger office with over 10 employees, it makes a lot more sense both practically and financially to hire an office cleaning company.

What’s included in office cleaning?

Clean Office Desk with ComputersSome of the most important areas to clean within the office are the toilets, kitchens and communal areas, as these are likely to see the most amount of use throughout the day.

Here’s what we include in one of our Pristine office cleans:

  • Emptying waste bins
  • Vacuuming or washing of carpets or hard flooring
  • Dusting of all horizontal surfaces (such as desks, chairs, tables and any other surface)
  • Disinfectant of those same surfaces
  • Disinfect all hard flooring
  • Removing cobwebs and dust from corners, door frames and high levels
  • Polishing of glass throughout
  • Thorough tidy, dust and disinfectant of kitchens and bathrooms
  • Restock of tissues, towels and soap
  • Mirror clean and polish
  • Wipe down of all appliances (from coffee machines to towel dispensers)
  • Removal of dust from tops of mirrors, door frames and skirting boards
  • Pristine’s signature ‘sparkle clean’ – an overview polish up once everything’s complete!

It’s important to note that this list is not exhaustive, please contact us for more details on the specific areas we would cover for your office!

Get In Touch

For more information on the office cleaning services Pristine offers and to request a free initial quote, please contact us using our Quote form, by email at info@pccsl.co.uk or by calling us on 0800 7311 763.

Feedback

We hoped you’ve found the information in ‘Office Cleaning: A guide for SMEs’ useful and informative. If you have feedback or comments, then please do email us info@pccsl.co.uk. Thank you.

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